It isn’t always easy to host a successful meeting. You need to organize discussions, areas for reflection, and possible solutions to make decisions about a problem and decide on actions to implement after the meeting.
Beekast offers easy-to-use tools to help you lead productive meetings. Here are the top templates to enhance your team discussions:
- I know, I Wonder…
- Impact-Feasibility Matrix
- Feedback Door
- Emoji Gauge
- Blob Tree
- This or That
- Brainstorming
- G.R.O.W. Matrix
- Six Thinking Hats
- Hot Air Balloon Activity
- SCAMPER method
- SWOT Analysis
Interactive Templates for Short Meetings
Hosting a quick meeting? Use these Beekast templates to collect feedback and keep things engaging.
1. I Know! I Wonder…
Duration: 5 to 30 min
Group size: 30 to 50
Objective: Identify participants’ knowledge and questions on a specific subject.
Description: The “I know! I wonder…” activity is designed to create an environment conducive to collaborative learning. Participants can take stock of a subject to see what they have already learned and what they still have questions about.
2. Impact-Feasibility Matrix
Duration: 5 to 30 min
Group size: Any group
Objective: Prioritize what actions to take by assessing impact and feasibility.
Description: The Impact-Feasibility Matrix efficiently prioritizes actions when teams face an abundance of ideas. This widely adopted method logically evaluates and selects the most promising initiatives from a list of potential actions.
3. Feedback Door
Duration: 5 to 30 min
Group size: Any group
Objective: Quickly learn participants’ degree of satisfaction with the meeting.
Description: The Feedback Door technique is an offshoot of the ROTI activity. But unlike the ROTI, you can collect feedback in the activity. This activity is also more attractive for asynchronous sessions.
4. Emoji Gauge
Duration: 5 to 30 min
Group size: Any group
Objective: Prepare for a meeting by sounding out the group’s state of mind.
Description: Thanks to the Emoji Gauge, each participant can express their state of mind or mood about a specific topic at the start of the meeting so the host can best adapt the activities to follow.
5. Blob Tree
Duration: 5 to 30 min
Group size: 5 to 30 min
Objective: Share how you’re feeling before a meeting starts
Description: Blob Tree is an activity that’s easy to use for engaging in discussions on a topic that may be challenging. This activity allows each person to talk about how they’re feeling about the meeting and their position on the team.
6. This or That
Duration: 30 to 60+ min
Group size: 10 to 30
Objective: Creating a relaxed and engaging atmosphere that encourages discussion and team cohesion!
Description: The ‘This or That’ activity is easy to use and engages participants in expressing their preferences between the two options. This activity is a fun way of discovering participants’ habits and opinions.
Interactive Templates for Long Meetings
Long meetings can easily become monotonous without the right engagement tools. Use these Beekast templates to keep things interactive and interesting from start to finish.
7. Brainstorming
Duration: 30 to 60+ min
Group size: Any group
Objective: Generate as many ideas as possible.
Description: Brainstorming lets you collect the maximum number of ideas on a given topic. It’s often used during the creativity phase to get ideas for improvement or to problem-solve as a group in order to retain the best ideas from each person!
8. G.R.O.W. Matrix
Duration: 30 to 60 min
Group size: Any group
Objective: Facilitates problem-solving inspired by coaching methods.
Description: Participants, either individually or as a group, will aim to solve a problem following the GROW method’s 4 steps.
- Step 1 (Grow) clarifies the purpose of the workshop, letting participants take ownership of it and paraphrase it.
- Step 2 (Reality) is a chance to review the whole context that needs to be considered before figuring out a solution.
- Step 3 (Options) is when possible solutions are brought up.
- Step 4 (What) is used to arrange the necessary actions for implementation.
9. Six Thinking Hats
Duration: 30 to 60 min
Group size: 2 to 30
Objective: Meditate on an issue together by embracing all ways of thinking.
Description: Six Thinking Hats allows participants, either individually or as a group, to generate ideas involving an issue by putting on a different ‘hat’ (way of thinking) every time. This will help reduce the impact that criticism and judgment, as well as cultural limits and obstacles (societal, corporate, etc.) have on their ideas, in addition to promoting fun and creative group expression.
10. Hot Air Balloon Activity
Duration: 30 to 60 min
Group size: 2 to 50
Objective: An excellent way of getting the team to see their recent work as part of an overall project and not as an isolated task.
Description: The hot air balloon is a fun activity to facilitate a forward-planning brainstorming session. Team members are admiring the magnificent landscape unfolding beneath their feet when suddenly, a cliff appears on the horizon! Everyone has to react quickly: Which weights should be dropped first? Which burners should be activated to gain height?
11. SCAMPER Method
Duration: 60 min and more
Group size: 2 to 30
Objective: Generate innovative ideas by examining a topic from different angles.
Description: The SCAMPER method helps stimulate creativity to find solutions to problems, improve products, imagine changes to an object, and more.
12. SWOT Matrix
Duration: 60 min and more
Group size: Less than 10
Objective: Analyse the situation of a product, team, or service in order to define a strategy.
Description: The SWOT matrix is a timeless classic for marketers. It allows you to collaborate to develop an internal and external diagnosis, agree on new means of innovation, and anticipate future actions.
Try These Templates for Free Now
Designed to give you the tools you need to run better meetings, The Beekast Inspirations website offers a comprehensive toolkit to energize your meetings and foster team bonding.
With its diverse range of templates catering to various objectives, durations, group sizes, and project phases, you can create engaging and productive sessions tailored to your specific needs. Find the template that has everything you and your participants need! See all the templates available here.
Don’t let your meetings fall flat. Take action now to transform your team interactions and boost productivity. Create a free Beekast account today and unlock your meetings’ full potential!
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