Ever wondered if your team gatherings are hitting the mark or falling flat? Enter ROTI – the Return on Time Invested technique that offers a simple yet powerful way to gauge meeting productivity and gather participant feedback.
What is ROTI?
ROTI, or Return on Time Invested, is a quick feedback mechanism used at the end of meetings. It allows participants to rate the meeting’s value relative to the time they invested in attending.
By using ROTI, you’re basically asking your team, “Hey, was this meeting worth your precious time?” It’s like a satisfaction survey but more actionable!
Key Benefits of ROTI:
- Quantifiable feedback (measure how effective your gatherings really are!)
- Immediate results
- Encourages participant engagement
- Helps identify areas for improvement
- Promotes a culture of continuous improvement
Implementing ROTI in Your Meetings
Now, you might have seen ROTI done the traditional way – you know, with hand-raising and public scoring. This may work for some, but let’s be honest: most participants won’t feel comfortable throwing up a “1” in front of everyone.
We get it: sharing an opinion in front of everyone can be intimidating! That’s why using tools like Beekast to facilitate ROTI activities is particularly effective. Here’s how you can do it!
Step 1: Introduce the Concept
Briefly explain ROTI to participants at the meeting’s end.
Remember: Anonymous is better! Keep those votes under wraps. No peer pressure, no politics – just honest feedback.
Step 2: Present the Rating Scale
Use a 1-5 scale. Make sure to define your rating scale so everyone’s on the same page.
For example:
- 1/5: Complete waste of time. Ouch.
- 2/5: Meh. Not worth the time invested
- 3/5: Not bad. Time well spent.
- 4/5: Pretty good! Glad I showed up.
- 5/5: Mind-blowing! Every second was golden.
Step 3: Collect Ratings
Ask participants to rate the meeting. Let people share their thoughts without fear (Anonymous comments = candid feedback).
Step 4: Analyze Results
Once everyone’s had their say, it’s showtime! Here’s how to unveil those ROTI results like a pro:
- Announce the average score. It’s like your meeting’s report card!
- Break down the score distribution. How many 5s? Any 1s lurking about?
- Share those anonymous comments. Start with constructive criticism (aka room for improvement) and end on a high note with the praise.
Decoding ROTI Data: What’s It All Mean?
ROTI is all about continuous improvement. Whether your scores are high or low, there’s always room to grow.
Got a low score? Don’t panic! It’s not a reflection of your worth as a human being. It’s just a sign that maybe your meeting needs a little TLC.
Ask yourself:
- Were the goals clear?
- Did everyone get a chance to speak up?
- Was this meeting really necessary, or could it have been an email?
High score? Great job! Make sure you figure out what worked well and how you can sprinkle that magic on future meetings.
Tips for Incorporating ROTI into Your Organization
- Start Small: Begin with a pilot group or department.
- Educate: Ensure all participants understand the purpose and process.
- Be Consistent: Use ROTI regularly to track improvements over time.
- Act on Feedback: Implement changes based on ROTI results.
- Encourage Honesty: Create a safe environment for candid feedback.
- Combine with Other Tools: Use ROTI alongside other feedback methods for a comprehensive view.
Build you first ROTI with Beekast
Remember, ROTI isn’t just about slapping a number on your meeting and calling it a day. This technique offers a straightforward way to gather feedback and improve meeting effectiveness. By consistently implementing ROTI and acting on the results, organizations can cultivate a culture of productive, purposeful meetings that respect participants’ time and contribute to overall organizational success. What’s not to love?
Want to take your ROTI game to the next level? Check out our template on Beekast!
You’ll find:
- Truly anonymous voting and comments
- A user-friendly interface that makes ROTI a breeze
- Progress tracking to see how your meetings improve over time
Here’s to better meetings!